Operations Committee Terms of Reference
2. Committees – General
2.1 The purpose of the council’s committees is to consider issues under their remit. Issues will normally be outlined in a report prepared by officers and each report may include a recommendation.
2.2 Any recommendation(s) from a council committee will be considered at the subsequent meeting of the Full Council. Any decision or recommendation from a council committee has no status until it has been adopted by the Full Council by way of a resolution. This is unless a committee has devolved powers, i.e. Planning in respect of making recommendations direct to Dorset Council on planning applications.
2.3 Each committee will:
2.3.1 Elect its chairman and vice-chairman from among its membership;
2.3.2 Confirm the accuracy of the minutes of the last committee meeting;
2.3.3 Agree and review the terms of reference for sub-committees, working or advisory groups that report to the committee;
2.3.4 Receive nominations to existing sub-committees, working or advisory groups that report to the committee;
2.3.5 Elect chairmen and vice-chairmen to existing sub-committees, working or advisory groups that report to the committee;
2.3.6 Appoint any new sub-committees, working or advisory groups, confirmation of their terms of reference, the number of members (including, if appropriate, substitute councillors), receipt of nominations and the election of chairmen and vice-chairmen to them;
2.3.7 To examine on behalf of the council various policies, strategies and plans relating to its subject area and to report these to the Full Council;
2.3.8 To undertake reviews or policy development tasks in relation to any matters falling within the remit of the committee;
2.3.9 To work with other relevant committees of the council where an area of work is shared with that committee.
2.4 Council-approved projects and objectives will be delegated to the relevant committee.
2.5 No business may be transacted at a committee meeting of the Full Council unless at least one third of the whole number of members of the committee are present and in no case shall the quorum of a meeting be less than three.
4. Operations
4.1 The purpose of the Operations Committee is to manage services provided by the council relating to the natural and built environment, including conservation:
4.1.1 Provision and maintenance of public property and open spaces, e.g. car parks, toilets, gardens, beaches, amenity services, cemetery, play park, skatepark
4.1.2 Administration of land and property to include leases, licences and concessions
4.1.3 Enforcement
4.1.4 Trees and planting
4.1.5 Street naming
4.1.6 To develop proposals and liaise with the principal council on highway maintenance and improvements, road safety, street lighting, street care, public transport, and footpaths and rights of way
4.2 Tourism policies
4.3 Economic and business initiatives
4.4 Community engagement
4.5 Responding to consultations by external organisations
4.6 Managing the process of consulting the community and third sector groups on policy development
4.7 Twinning
4.8 Arts and heritage
4.9 Tourism services
4.10 Events’ management